First, which round did you receive a grant from? Spring or Fall? It makes a difference...

ArtsEZ Spring Reimbursement Information for Grant Recipients

Arts grants work on a reimbursement basis only! In other words, you need to have paid for budgeted goods and services before we can pay you.  The local guidelines on reimbursement of grant funds are detailed. Please believe that we want to keep the reimbursement process as simple as possible, but we must satisfy some locally-specified criteria before we can release your funds.

Please download the ArtsEZ Spring reimbursement form. Complete both the cover sheet and the budget summary and send them to the attention of Sondra Peron, Arts Administrator, Northampton Arts Council, 240 Main Street, Northampton, MA 01060

We'll be looking for a couple of things in reviewing your request:

1. Your project must have been completed according to the description in your original application.  Please enclose proof of performance, exhibition, etc. with your reimbursement request. Press releases, reviews, and/or programs are fine. You must also submit proof that you have credited the Northampton Arts Council, Inc. for support of your project as per the credit acknowledgement in your approval letter.

2. Your expenses must relate to the project as outlined in your application.  Please submit documentation that proves you have paid these expenses, such as receipted invoices from vendors or copies of cancelled checks.  We can pay third-party vendors directly.  If you would like us to pay your suppliers direct, indicate that, and let us have copies of their bills to you.  If any part of your grant money is being used to pay artist's fees for yourself, enclose an invoice for your time.

3. Under certain conditions (for example, if your proposal is for a series of performances) you may receive progress payments.  These are generally based on the percentage of the project that has been done. Please contact Sondra Peron, Arts Administrator directly to discuss the specifics. If you'll be submitting more than one reimbursement request, photocopy the enclosed forms so you'll have blanks for later requests.

Once we receive your reimbursement form, summary of expenses form and documentation, it may take 2-3 weeks to pay you.  The Arts Council needs to approve your reimbursement, issue your check and mail it to you. 

LCC Fall Reimbursement Information for Grant Recipients

Arts grants work on a reimbursement basis only! In other words, you need to have paid for budgeted goods and services before we can pay you.  The state and local guidelines on reimbursement of grant funds are detailed. Please believe that we want to keep the reimbursement process as simple as possible, but we must satisfy some state-specified criteria before we can release your funds.

Please download the MCC/LCC reimbursment form reimbursement form. Complete both the cover sheet and the budget summary and send them to the attention of Sondra Peron, Arts Administrator, Northampton Arts Council, 240 Main Street, Northampton, MA 01060.

We'll be looking for a couple of things in reviewing your request:

1. Your project must have been completed according to the description in your original application.  Please enclose proof of performance, exhibition, etc. with your reimbursement request. Press releases, reviews, and/or programs are fine. You must also submit proof that you have credited the Northampton Arts Council and the Massachusetts Cultural Council for their support of your project as per the credit acknowledgement on your approval letter.

2. Your expenses must relate to the project as outlined in your application.  Please submit documentation that proves you have paid these expenses, such as receipted invoices from vendors or copies of cancelled checks.  We can pay third-party vendors directly.  If you would like us to pay your suppliers direct, indicate that, and let us have copies of their bills to you.  If any part of your grant money is being used to pay artist's fees for yourself, enclose an invoice for your time.

3. Under certain conditions (for example, if your proposal is for a series of performances) you may receive progress payments.  These are generally based on the percentage of the project that has been done.  If you'll be submitting more than one reimbursement request, photocopy the enclosed forms so you'll have blanks for later requests.

Once we receive your reimbursement form, summary of expenses form and documentation, it may take 3-4 weeks to pay you.  The Arts Council needs to approve your reimbursement and submit documentation to the city auditors. You will be mailed a check from the city of Northampton.